We look forward to hosting you.
The schedule of current rates can be viewed on the left of the screen.
All adult and teenage parties going beyond 8pm will also have to pay an extra £400 as a security deposit 28 days prior to the event, refunded if the Terms and Conditions have been adhered to.
Please note that the rates of hire are reviewed annually and this may lead to an increase from April 1st. On booking, an invoice will be emailed to hirers. The refundable deposit is payable within seven days of the invoice date and the full hire cost must be paid by 28 days before the date of the hired event. If payment is not received within the stated time, the booking will be cancelled and the date will become available on the online calendar. The deposit will be refunded within 14 days of the event assuming our Terms and Conditions of Hire have been complied with. This fee includes the use of a kitchen, tables, chairs, cutlery and crockery etc. See list of equipment available for Hirers HERE. All breakages must be reported to the Caretaker and may have to be paid for.
The total number of people within the whole Hall, as defined in the Premises licence, shall not exceed 200. However, realistically there is only room for 175 people standing using the main hall, 150 people sitting in rows in the main hall and 100 sitting at tables using the main hall. The two halls are connected by double opening doors.
The main hall is 15 metres by 8.6 metres. The stage is at one end of the hall and access to the kitchen is through a hatchway towards the other end of the hall.
The small hall is 7.4 metres by 4.3 metres. The kitchen is off this and a smaller kitchen is available to use when there is a separate booking in the main hall. This smaller kitchen is also the access door to the small hall when there is a separate booking in the main Hall.
The smaller kitchen can be used as a bar area when the whole hall is booked.
Cancellation – See Terms And Conditions Of Hire
The Hall has a small carpark for approximately 6 vehicles, including two disabled parking places but please do not block the route to the fire assembly point. Further car parking is available in the Village Carpark in Whitworth Way, about 50 metres east. WVHMC ask hirers to inform their clients/guests to use the carpark on Whitworth Way. The Hall is sited next to a busy public road and this must not be obstructed by parked vehicles. Ask the Caretaker to unlock the back gate for easy pedestrian access from the Whitworth Way Car park if required.
The Caretaker will meet you at the start of your booked time. The Hall must not be left unattended at any time and the Hirer, or authorised representative, is responsible for the whole booking and must be present at all times during the event, until the Caretaker returns to take charge. The Hirer must ensure that noise is kept to a minimum on arrival and departure, particularly late at night and early in the morning, and shall also ensure that noise during the Hiring is such as not to cause annoyance to residents in the locality of the Hall or cause injury to any person.
Children must be supervised at all times and not allowed to play on the stage for safety reasons. The Hirer shall be responsible for ensuring that any activities for children comply with the statutory provisions in force at that time and that only fit and proper persons have access to children whilst children are in the Hall. The front door, windows and outside doors from the small hall must be kept closed during music and loud sessions so as not to disturb the neighbours. The use of any electrical music producing equipment must be plugged into the noise limiter on the stage. This has been calibrated under guidance from the Local Authority Environmental Health Officer. The noise limiter will cut out the music producing equipment should noise levels exceed the set limit. We advise any Hirers concerned about their noise levels to test prior to the Hiring.
The WVHMC will initiate the following actions in the event that the noise limiter is activated: First Activation/Reset - The power supply will need to be reset by contacting the Caretaker. Activation of the noise limiter is a breach of the hire terms and the refundable deposit will be forfeited. Second Activation - The power supply will not be reset and the Hirer will be asked to stop the event and everyone will be asked to leave the premises. The hirer will still be expected to ensure that the premises are left in a clean and tidy condition. Hirers must not connect any music producing electrical equipment/speakers/DJ facilities to any electrical sockets except the ones notified by the Caretaker. If this occurs, you will forfeit the refundable deposit and will be asked to stop the event and your guests will be asked to leave the premises. The hirer will still be expected to ensure that the premises are left in a clean and tidy condition.
At the end of a hire an announcement must be made requesting that patrons leave quickly and quietly and with consideration for local close residents. This is very relevant for late night bookings.
The hirer will be given up to 3 bags for rubbish (large swing bin 95cm x 38cm). These can be disposed of in the hall’s rubbish bins. If any more is produced it is the hirer’s responsibility to take it away. ALL food waste and glass bottles MUST be taken away. There is a recycling bin for clean recycling materials and a bin for recycling materials to be recycled at large stores. Failure to comply may impact return of the hirer’s deposit.
If the Caretaker advises the Hirer that further cleaning is needed and this is not carried out, then WVHMC will withhold some or all of the refundable deposit.
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