We look forward to hosting you.
The Hall holds a Premises Licence for the sale of alcohol by hirers.
Alcohol can only be sold between the hours of:-
No alcohol shall be consumed outside the Village Hall building other than in the grassed area at the rear of the Hall. The Hirer shall be responsible for obtaining all such other licences as may be needed for the event. If you have any queries on licensing issues, please contact the Licensing Department of Bedford Borough Council on 01234 267422.
All rules about the selling of alcohol must be adhered to. It is illegal to sell alcohol to anyone under the age of 18 years old and only accompanied children to be allowed into the Hall when alcohol is being served.
Hirers are allowed to bring in their own alcohol for personal use under the Premises Licence.
Bouncy castles, soft play and the hiring of outside entertainers (except for smoke and bubble machines) are allowed in the Hall but a height of 3 metres (10 feet) is the maximum height allowed inside. WVHMC ask that a floor covering is laid under a bouncy castle and the powered fan to help prevent damage to the floor but if not, the hirer is liable to any damage caused. WVHMC advises hirers who hire bouncy castles and soft play etc to check the insurance of the provider.
The WVHMC has adequate Public Liability and Buildings and Contents insurance in place to cover its own responsibilities and liabilities. Please be aware that the WVHMC or its insurance company may take steps to recover from the Hirer the cost of any malicious or accidental loss or damage caused. Public Liability cover is not extended to the Hirer's responsibilities and liabilities. The Hirer shall be responsible for making arrangements to take out adequate insurance to protect themselves and others against all claims arising as a result of their hire and use of the Premises.
All areas of the Village Hall are accessible to people with disabilities, except for the stage. There is an adapted toilet for their use in the front foyer.
There are facilities for baby changing in the Disabled toilet. Hirers must tell carers to take home all soiled nappies to prevent smells for future users of this facility.
No animals (including birds), except support dogs, are allowed in the Hall, other than for a special event agreed to by the WVHMC. No animals are to enter the kitchens at any time.
No alterations or additions may be made to the Hall, nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the Hall without the approval of the WVHMC. Therefore, no use of adhesives (especially blu-tak and sellotape) on walls and paint work. As directed by the WVHMC, the Hirer shall make good or pay for any alteration or damage (including accidental damage) to the Hall or to the fixtures, fittings or contents and for loss of contents.
The Hirer shall not carry out or permit fly posting or any other form of unauthorised advertisement for any event taking place at the Hall and shall indemnify the WVHMC accordingly against all action, claims and proceedings arising from any breach of this condition. Failure to observe this condition may lead to prosecution by the Local Authority.
In the event of a fire, the Hall should be evacuated in an orderly manner using the appropriate exits, toilets checked for people and the Fire Brigade called by dialling 999. There is NOT a phone in the Hall. The Fire Assembly area is accessed through a pedestrian gate at the front of the Hall next to the school and is in the school front car park. More space is available through the school car park gate and onto the pavement outside the school playground. The exact location of the Fire Doors and Fire Extinguishers must be noted before the Hall is occupied and the manner of opening Fire Doors should be made known to your guests If the Fire Brigade is called to any outbreak of fire, however slight, details thereof shall be given to the WVHMC.
The emergency lighting supply illuminating all exit signs and routes must be turned on during the whole of the time the Hall is occupied (if not operated by an automatic mains failure switching device).
No heating appliances shall be used in the Hall without the prior consent of the WVHMC.There is air-conditioning in the Hall for cooling and heating purposes. Please inform the caretaker if required.
If preparing or serving food, the Hirer shall observe all relevant food safety and health and safety legislation. The kitchen bins are for small quantities of rubbish and CLEAN recycling materials. Please speak to the Caretaker about the disposal of bulky rubbish.
Smoking of any sort is not permitted in the Village Hall. Smoking is only permitted outside, at least five metres away from any door to the Village Hall and cigarette stubs must not be discarded on the floor but in the bins provided.
If the Hirer will be selling goods on the premises, the Hirer must ensure that they comply with the Fair Trading regulations.
Wilstead Village Hall Safeguarding Policy
Safeguarding and promoting the welfare of children and adults at risk from abuse or neglect.
This policy defines how Wilstead Village Hall operates to safeguard children, young people, and adults at risk of abuse or neglect.
We have a duty of care and are committed to the protection and safety of everyone who enters our premises including children, young people and adults at risk involved as visitors and/or as participants in all activities and events. We also have a duty to safeguard and support our trustees, volunteers, caretaker and staff.
Children and young people are defined as those persons aged under 18 years old. This policy will apply to all staff, caretakers, contractors and volunteers and will be used to support their work.
Safeguarding and promoting the welfare of children is defined as:
Adult at risk of abuse or neglect
For the purposes of this policy, adult at risk refers to someone over 18 years old who, according to Section 42 of the Care Act 2014:
If someone has care and support needs but is not currently receiving care or support from a health or care service, they may still be an adult at risk.
Persons affected
There can be no excuses for not taking all reasonable action to protect children and adults at risk from abuse or neglect. All citizens of the United Kingdom have their rights enshrined within the Human Rights Act 1998. People who are eligible to receive health and community care services may be additionally vulnerable to the violation of these rights by reason of disability, impairment, age, or illness.
Wilstead Village Hall charity has a zero-tolerance approach to abuse.
Wilstead Village Hall charity recognises that under the Care Act 2014, it has a duty for the care and protection of adults who are at risk of abuse. It also recognises its responsibilities for the safety and care of children under the Children Act 1989 and 2004.
Wilstead Village Hall charity is committed to promoting wellbeing, harm prevention and to responding effectively if concerns are raised.
Wilstead Village Hall charity is aware of the work of their local safeguarding Board/Partnership and other support organisations on the development and implementation of procedures for the protection of children and adults at risk. The policy is about stopping abuse where it is happening and preventing abuse where there is a risk that it may occur.
Wilstead Village Hall Committee is committed to the following principles:
The Wilstead Village Hall Management Committee will carry out an annual review of this policy.
Date agreed by the committee July 2024
We will always use your data within the law
We will never pass your data to another organisation without your agreement
We will only contact you on official Village Hall management business
We only collect personal information required for the administration and booking of your use of the village hall. On application for a booking we collect and store the following personal data:
We will retain all the information listed above for the duration of your custom with us and any additional period required for regulatory and reporting purposes. You can request to view and delete the information we hold on you at any time.
On a periodic basis we may ask you to let us know if any of your personal data has changed. You can also proactively notify us by email.
We will never share your data unless required by law or with your express permission in advance.
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